Porte-Bant

PUBLICATION POLICY

Publication Principles

Porte Akademik Journal of Music and Dance Studies is a scientific, international, peer-reviewed and open access journal published online twice a year in December and June. The publication languages of the journal are Turkish and English. By publishing research articles, bibliographies, monographs, compilations, translations and editorials that contribute to music and dance studies with an interdisciplinary approach, as well as in the fields of study such as musicology, ethnomusicology, historical musicology, music education, music theory, music technologies, dance, choreology, ethnochoreology and dance history, the journal aims to contribute to the dissemination of scientific knowledge with high quality articles in accordance with international publication standards.

Submitted manuscripts should be in accordance with the purpose and scope of the journal. Manuscripts submitted to the journal for publication must be original, not previously published in another publication or not in the process of being evaluated for publication. Manuscripts that are original, unpublished and not in the process of evaluation in another journal and whose content and submission have been approved by each author are accepted for evaluation.

Valid scientific methods should be followed in the preparation of the manuscript, the information about the subject, purpose, scope of the study, the reason for its preparation, etc. should be given sufficiently and in a certain order. The manuscripts submitted to the journal for publication should be prepared in accordance with the writing rules specified in the journal and sent as complete, including its bibliography.

Papers that have been previously presented in national or international scientific meetings, congresses, conferences or symposiums in the academic fields stated above can be accepted, provided with that they are not included in another journal or publication and are converted into an article format and content. Authors must inform about this situation at the time of the application, and the decision regarding the acceptance and publication of the manuscripts in this situation, is taken by the editor.

Studies submitted to the journal are expected to be written in line with scientific principles, to contribute to the field, to reference important sources in the field, not to contain expressions that would violate human rights and freedoms, and to have an comprehensible language.

All manuscripts that do not comply with ethical standards and whose appropriateness is suspected, such as plagiarism, duplication, false authorship, denied authorship, data fabrication, article slicing, publishing by slicing, copyright infringement and concealment of conflict of interest are removed from the publication. This includes articles that are found to violate ethical rules after publication.

No fee is paid to the authors for the articles published in the journal. In addition, since the open access approach is adopted, no fees are charged from the authors for the execution of the article processes and publication, under the names such as processing fee, submission fee, publication fee.

After the completion of the peer-review of the manuscripts sent to the Porte Akademik Journal of Music and Dance Studies, a report is prepared electronically through plagiarism detection software. According to the results of this report, publication decision cannot be made for the manuscripts with a similarity rate of more than 20%.

Application

Manuscript submission is done online only via Submit Article. Manuscripts sent via post or e-mail are not evaluated.

During the application, in addition to the text of the manuscript, the Cover Page, the signed Copyright Agreement Form and the Ethics Committee Report, if any, should be uploaded to the system. If there is a defect in any of these, the pre-evaluation process is not started and the author is informed to correct the deficiencies. When the deficiencies are corrected, the process is started and the corresponding author is informed about the stages of the process.

Manuscripts should be prepared using the Manuscript Template and the name of the author or any information that might reveal the identity of the author(s) (such as institution name, e-mail address, researcher ID, phone number) should not be included in the text and file name. For topics that are not included in the Manuscript Template or are not clear enough, the Writing Rules should be reviewed, and if this is not found sufficient, the opinion of the issue editor should be sought.

The Cover Page includes contact information for the article and author(s), as well as a statement of financial support, conflict of interest, ethics committee information, and acknowledgments. Before the submission, this information page must be filled in correctly and completely.

The Copyright Agreement Form must be filled in by the corresponding author, scanned after signing and uploaded to the system. The list of authors given in the form should be filled in according to the level of contribution in the article, starting with the corresponding author, and signed by each author.

If the manuscripts submitted to the journal for publication include research results that require an ethics committee decision, the Ethics Committee Report must be scanned and uploaded to the system at the time of application. Except for the time of application, requests of authors to send the report at any other stages of the evaluation will not be accepted. Responsibility for this matter belongs entirely to the author(s). In studies that require an Ethics Committee Report, reference should be made to the ethics committee decision information (committee name, date, number, etc.) in the method section of the manuscript. We follow the directions stated on ULAKBİM TR Directory’s website for the studies that require ethics committee approval.

Pre-Evaluation Process

Submitted studies are primarily evaluated in terms of compliance with the purpose and scope of the journal, publication principles, ethical principles and publication policies. At this stage, the manuscript goes through the editorial process in terms of its purpose, scope, method used in the study, language and spelling rules. As a result of the preliminary evaluation, the referee process is started for the manuscripts that are found suitable for publication. The referee process is not initiated for the manuscripts which is not found appropriate for publication at this stage, and they are returned to their authors with a justification.

Referee Process

After the studies submitted to the journal are pre-evaluated, they are sent to at least two national/international referees to be evaluated scientifically using the Double-Blind Refereeingmethod. Attention is paid to the fact that the referees appointed to evaluate the article are from different institutions and have the academic and scientific competence to evaluate the manuscript scientifically.

If a referee will not be able to evaluate the article, s/he should notify the journal editor of this situation at the stage of the referee invitation and reject the refereeing through the system. If the referee is going to evaluate the article, the full text of the article and the article evaluation form are shared with the referee after the referee accepts the invitation.

Referees are given 5 days to accept the referee invitation and a maximum of 15 days to evaluate the manuscript, and the evaluation process is started as of the day the referee accepts the invitation. When the evaluation report is not submitted to the journal at the end of the determined period, the referee is contacted and asked if s/he has requested additional time. Similarly, if the evaluation is prolonged, the referees may request additional time. The additional time to be given to the referees cannot be more than one fourth of the maximum time determined. Thus, the author can be prevented from losing time and sufficient time is provided for the editor to appoint a new referee. A new referee may be appointed by the decision of the editor, instead of the referee who does not submit her/his evaluation within the specified time or at the end of the additional period. The authority and responsibility in this matter belongs entirely to the issue editor.

Referees are expected to make only a text-based evaluation, and they should make their evaluations through the manuscript evaluation form sent by the issue editor on the system. Evaluations cannot be made on any other platform.

Evaluations are made by filling out the Manuscript Evaluation Form sent by the system during the referee assignments. If necessary, a Microsoft Word document containing the Article Evaluation Form or PDF can be uploaded to the system and sent. It is very important for referees to make sure that their names are not included on any evaluation document, file name or file tag. 

As a requirement of their responsibilities to be educational and instructive, the referees should guide the authors, avoid offensive and insulting comments, and statements about the author(s) inadequacies.

It is expected from the referee not to answer only yes or no to the evaluation criteria, to elaborate on her/his negative opinions and to state her/his reasons. In particular, the referees who have negative opinions are expected to present the weak points of the study and the reasons for rejection to the author(s) with their evaluations.

The publication decision is made by the editor-in-chief after the arrangements made by the authors in line with the requests of the referees and the referee process. The positive opinion of both referees is directly effective in making the publication decision. In case of negative opinion of both referees, the article is removed from the publication list. If one of the referees requests a correction, the manuscript is returned to the author and s/he is asked to make the necessary changes. The modified work is sent back to the referee who made the correction decision and processed according to the result from the referee. If one of the referees gives a positive opinion and the other gives a negative opinion during the evaluation process, the manuscript can be sent to a third referee and the report of the third referee will be decisive in the publication of the manuscript.

In the reports they prepare, referees can give a definite opinion about whether or not to publish the manuscript. However, the issue editor can make the final decision based on the similar and opposing views of the reviewers who evaluated the study. In this regard, the editor does not consider the quantity of the referees who accepted or rejected the manuscript, rather the strength of the arguments of the referees or authors are considered by the editor. Editor considers the referee reports with strong, justified propositions rather than the reports with only “yes” or “no” answers.

After a study is published, the referee may find that her/his views are not fully reflected in the study. It is possible that other referees have different opinions and that the editor has taken these opinions into account. In this case, upon the request of the referee who evaluated the study, the opinions of other referees can be sent to her/him if the editor deems it appropriate.

According to the detailed reports of the referees, the issue editor may publish the study, accept the study with partial/significant changes or with required improvements for publication; s/he can ask the author(s) to edit the study in accordance with the referee’s opinions, and can initiate a new evaluation process or reject the study.

After the referee evaluation process, the referee reports and appendices filled in digital media are archived to be kept. For the unpublished manuscripts, the authors are informed with the justifications in line with the referee reports.

Publication Process

The manuscripts, whose peer-review process is completed and whose publication decision is made as a result of the editorial review, are sorted according to the application dates. In addition to the publication decision, the author(s) are informed about the journal issue in which their article will be published. At this stage, a letter of acceptance can be sent to the author(s) for the manuscripts accepted for publication. Publication of a manuscript can be postponed to the following issues if the layout stage of the current issue has been passed or the specified article number limit has been reached. The author(s) should consider this before they submit their application. Publication priority for a manuscript cannot be requested, and the responsibility for any timing problems that may arise belongs entirely to the author(s). For the articles that are urgent for publication for various reasons, editorial opinion should be sought before the application. Two manuscripts of the same author(s) cannot be published in the same issue. In such cases, the manuscripts are listed according to the publication decision dates, and the manuscript with a later decision date can be published in th following issue.

Copyright

Porte Akademik Journal of Music and Dance Studies is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License (CC BY-NC 4.0). Under this license, users can read, download, copy, search and link the full text of the journal articles without the need for the permissions of the publisher or author(s), except for commercial purposes.

Plagiarism Check

After the completion of the peer-review of the articles sent to the Porte Akademik Journal of Music and Dance Studies, a report is prepared electronically through plagiarism detection software. By submitting a manuscript to the journal, the author(s) is deemed to have accepted that a plagiarism report will be received and that no separate notification will be made in this regard. According to the results of this report, the similarity rate is expected to be below 20%. No action is taken on the manuscripts with similarity above this rate, and the situation is reported to the author(s), and the plagiarism rate is requested to be reduced. Manuscripts whose plagiarism rate is not lower than 20% are removed from the publication list by the decision of the editor.